Difference between revisions of "Userlevel:Admin:Procedures:Send newsletter"
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= Send a newsletter = | = Send a newsletter = | ||
| − | ===== The Process & People Involved ===== | + | ===== The Process & People Involved ===== |
| − | #Lora receives the stories from X for review and puts them into WordPress. | + | #Lora receives the stories from X for review and puts them into WordPress. |
| − | #Kathi then reviews them. | + | #Kathi then reviews them. |
| − | #Allan generates the final draft. | + | #Allan generates the final draft. |
| − | #Lora, Kathi, Jeremiah and Bob reviews the final draft. | + | #Lora, Kathi, Jeremiah and Bob reviews the final draft. |
#Allan sends it. | #Allan sends it. | ||
| − | + | <br> | |
== Prepare the content == | == Prepare the content == | ||
*Write each story into a separate '''posts''' in WordPress and save them as '''drafts'''. | *Write each story into a separate '''posts''' in WordPress and save them as '''drafts'''. | ||
| − | **Tag them with the '''Article''' category. | + | **Tag them with both the '''Article''' category and a '''new category''' under the Newsletters category. |
**Write an excerpt in the '''Excerpt''' section. This will be the text written in the actual e-mail newsletter. | **Write an excerpt in the '''Excerpt''' section. This will be the text written in the actual e-mail newsletter. | ||
**Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter. | **Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter. | ||
| + | **The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date). | ||
*Find an '''image''' for each story and upload it in WordPress. | *Find an '''image''' for each story and upload it in WordPress. | ||
**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first. | **Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first. | ||
Revision as of 16:50, 18 November 2011
Contents
Send a newsletter
The Process & People Involved
- Lora receives the stories from X for review and puts them into WordPress.
- Kathi then reviews them.
- Allan generates the final draft.
- Lora, Kathi, Jeremiah and Bob reviews the final draft.
- Allan sends it.
Prepare the content
- Write each story into a separate posts in WordPress and save them as drafts.
- Tag them with both the Article category and a new category under the Newsletters category.
- Write an excerpt in the Excerpt section. This will be the text written in the actual e-mail newsletter.
- Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter.
- The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date).
- Find an image for each story and upload it in WordPress.
- Attach the image to the category with correct year/month name under the Newsletter category. You might need to add the year/month category first.
Send the newsletter
- Publish each of the posts in WordPress
- Generate the actual e-mail content ("mail content") by running the Generate newsletter script.
- Go lookup the mail content and verify that it looks as desired.
- Use the mass mailing system to select the query, the mailing content, and then send the newsletter.
- Make a news post telling about the new newsletters that has been published.
- Ensure you cross-post the news item to Facebook/Twitter.
