View source for Userlevel:Admin:Procedures:Send newsletter

= Send a newsletter  =

===== The Process &amp; People Involved  =====

#Lora receives the stories from X for review and puts them into WordPress. 
#Kathi then reviews them. 
#Allan generates the final draft. 
#Lora, Kathi, Jeremiah and Bob reviews the final draft. 
#Allan sends it.

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== Prepare the content  ==

*Under Posts create a '''new category''' under the Newsletters category. Name it using this format: "Newsletter YYYY-MM" 
*Write each story into a separate '''posts''' in WordPress and save them as '''drafts'''. 
**Tag them with both the '''Article''' category and the '''new category''' you created above. 
**Write an excerpt in the '''Excerpt''' section. This will be the text written in the actual e-mail newsletter. 
**Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter. 
**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date, then people won't be able to see the story!). 
*Find an '''image''' for each story and upload it in WordPress. 
**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.

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== Send the newsletter  ==

*'''Publish''' each of the posts in WordPress 
*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script. 
*Go lookup the mail content and verify that it '''looks as desired'''. 
*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''. 
*Make a '''news post''' telling about the new newsletters that has been published. 
**Ensure you cross-post the news item to Facebook/Twitter.