Userlevel:Admin:Procedures:Send newsletter - Revision history

Allan@sharehim.org: No longer create categories for pictures.

2013-04-04T18:59:04Z

No longer create categories for pictures.

← Older revision		Revision as of 13:59, 4 April 2013
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	**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date, then people won't be able to see the story!).		**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date, then people won't be able to see the story!).
	*Find an '''image''' for each story and upload it in WordPress (under the Media menu).		*Find an '''image''' for each story and upload it in WordPress (under the Media menu).
	**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.		**WE DON'T DO THIS ANY LONGER. ((Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.))
	**Edit each post to both place the image where you want it within the story as well as setting as the featured image (usually lower right corner of screen).		**Edit each post to both place the image where you want it within the story as well as setting as the featured image (usually lower right corner of screen).

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	**generic link surrounding the entire newsletter		**generic link surrounding the entire newsletter

	<br>		<br>

	== Send the newsletter ==		== Send the newsletter ==

Allan@sharehim.org: Added things Allan needs to verify

2012-12-17T10:38:01Z

Added things Allan needs to verify

← Older revision		Revision as of 05:38, 17 December 2012
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	*Go lookup the mail content and verify that it '''looks as desired'''.		*Go lookup the mail content and verify that it '''looks as desired'''.
	**If the excerpts contain '''special characters''' they will look strange. For now we have not been able to automatically get them converted correctly, so until we find a fix for that you will need to correct those characters manually. It is usually quotes that are the problem.		**If the excerpts contain '''special characters''' they will look strange. For now we have not been able to automatically get them converted correctly, so until we find a fix for that you will need to correct those characters manually. It is usually quotes that are the problem.
	*You can send a '''test mailing''' from under Mail Contents to see how the actual newsletter e-mail will look like.		*You can send a '''test mailing''' from under Mail Contents to see how the actual newsletter e-mail will look like.
			*Allan verify before sending:
			**all links work
			**link to pixel-tag
			**"&amp;" replaced by "&"
			**generic link surrounding the entire newsletter

	<br>		<br>

	== Send the newsletter ==		== Send the newsletter ==

Allan@sharehim.org: Added note about people marked for hardcopy newsletter

2012-09-19T15:39:24Z

Added note about people marked for hardcopy newsletter

← Older revision		Revision as of 10:39, 19 September 2012
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	*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''.		*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''.
			**Consider if it should also be sent to those that are marked for receiving a hardcopy newsletter.
	*Make a '''news post''' telling about the new newsletters that has been published.		*Make a '''news post''' telling about the new newsletters that has been published.
	**Ensure you cross-post the news item to Facebook/Twitter.		**Ensure you cross-post the news item to Facebook/Twitter.

Allan Jensen at 19:42, 11 January 2012

2012-01-11T19:42:38Z

← Older revision		Revision as of 14:42, 11 January 2012
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	*'''Publish''' each of the posts in WordPress.		*'''Publish''' each of the posts in WordPress.
	*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script (Main menu -> Mail content -> Generate newsletter).		*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script (Main menu -> Mail content -> Generate newsletter).
			**This simply generates a record under "Mail content" - just like if you yourself had gone there to create some mail content. So you can go and edit it and even delete it in case you want to re-generate it.
	*Go lookup the mail content and verify that it '''looks as desired'''.		*Go lookup the mail content and verify that it '''looks as desired'''.
	**If the excerpts contain '''special characters''' they will look strange. For now we have not been able to automatically get them converted correctly, so until we find a fix for that you will need to correct those characters manually. It is usually quotes that are the problem.		**If the excerpts contain '''special characters''' they will look strange. For now we have not been able to automatically get them converted correctly, so until we find a fix for that you will need to correct those characters manually. It is usually quotes that are the problem.

Allan Jensen at 16:54, 4 January 2012

2012-01-04T16:54:13Z

← Older revision		Revision as of 11:54, 4 January 2012
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	#Lora receives the stories from X for review and puts them into WordPress.		#Lora receives the stories from X for review and puts them into WordPress.
	#Kathi then reviews them.		#Kathi then reviews them.
	#~~Allan~~ generates the final draft.		#Lora generates the final draft.
	#Lora, Kathi, Jeremiah and Bob reviews the final draft.		#Lora, Kathi, Jeremiah and Bob reviews the final draft (by sending a test mail to each one).
	#Allan sends it.		#Allan sends it.

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	<br>		<br>

	== ~~Send~~ the newsletter ==		== Generate the newsletter ==

	*'''Publish''' each of the posts in WordPress		*'''Publish''' each of the posts in WordPress.
	*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script (Main menu -> Mail content -> Generate newsletter).		*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script (Main menu -> Mail content -> Generate newsletter).
	*Go lookup the mail content and verify that it '''looks as desired'''.		*Go lookup the mail content and verify that it '''looks as desired'''.
	**If the excerpts contain '''special characters''' they will look strange. For now we have not been able to automatically get them converted correctly, so until we find a fix for that you will need to correct those characters manually. It is usually quotes that are the problem.		**If the excerpts contain '''special characters''' they will look strange. For now we have not been able to automatically get them converted correctly, so until we find a fix for that you will need to correct those characters manually. It is usually quotes that are the problem.
	*You can send a '''test mailing''' from under Mail Contents to see how the actual newsletter e-mail will look like.		*You can send a '''test mailing''' from under Mail Contents to see how the actual newsletter e-mail will look like.

			<br>

			== Send the newsletter ==

	*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''.		*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''.
	*Make a '''news post''' telling about the new newsletters that has been published.		*Make a '''news post''' telling about the new newsletters that has been published.
	**Ensure you cross-post the news item to Facebook/Twitter.		**Ensure you cross-post the news item to Facebook/Twitter.

Allan Jensen at 16:12, 4 January 2012

2012-01-04T16:12:18Z

← Older revision		Revision as of 11:12, 4 January 2012
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	*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script (Main menu -> Mail content -> Generate newsletter).		*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script (Main menu -> Mail content -> Generate newsletter).
	*Go lookup the mail content and verify that it '''looks as desired'''.		*Go lookup the mail content and verify that it '''looks as desired'''.
			**If the excerpts contain '''special characters''' they will look strange. For now we have not been able to automatically get them converted correctly, so until we find a fix for that you will need to correct those characters manually. It is usually quotes that are the problem.
			*You can send a '''test mailing''' from under Mail Contents to see how the actual newsletter e-mail will look like.
	*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''.		*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''.
	*Make a '''news post''' telling about the new newsletters that has been published.		*Make a '''news post''' telling about the new newsletters that has been published.
	**Ensure you cross-post the news item to Facebook/Twitter.		**Ensure you cross-post the news item to Facebook/Twitter.

Allan Jensen at 15:24, 4 January 2012

2012-01-04T15:24:59Z

← Older revision		Revision as of 10:24, 4 January 2012
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	*'''Publish''' each of the posts in WordPress		*'''Publish''' each of the posts in WordPress
	*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script.		*Generate the actual e-mail content ("mail content") by running the '''Generate newsletter''' script (Main menu -> Mail content -> Generate newsletter).
	*Go lookup the mail content and verify that it '''looks as desired'''.		*Go lookup the mail content and verify that it '''looks as desired'''.
	*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''.		*Use the mass mailing system to select the query, the mailing content, and then '''send the newsletter'''.
	*Make a '''news post''' telling about the new newsletters that has been published.		*Make a '''news post''' telling about the new newsletters that has been published.
	**Ensure you cross-post the news item to Facebook/Twitter.		**Ensure you cross-post the news item to Facebook/Twitter.

Allan Jensen at 15:09, 28 December 2011

2011-12-28T15:09:46Z

← Older revision		Revision as of 10:09, 28 December 2011
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	*Write each story into a separate '''posts''' in WordPress and save them as '''drafts'''.		*Write each story into a separate '''posts''' in WordPress and save them as '''drafts'''.
	**Tag them with both the '''Article''' category and the '''new category''' you created above.		**Tag them with both the '''Article''' category and the '''new category''' you created above.
	**Write an excerpt in the '''Excerpt''' section. This will be the text written in the actual e-mail newsletter.		**Write an excerpt in the '''Excerpt''' section. This will be the text written in the actual e-mail newsletter. If you don't see the Excerpt section anywhere on the screen, click on '''Screen Options''' in the top-right corner and put a checkmark next to '''Excerpt'''.
	**Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter.		**Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter.
	**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date, then people won't be able to see the story!).		**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date, then people won't be able to see the story!).
	*Find an '''image''' for each story and upload it in WordPress (under the Media menu).		*Find an '''image''' for each story and upload it in WordPress (under the Media menu).
	**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.		**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.
	**Edit each post to ~~set~~ the ~~corresponding~~ image as the featured image.		**Edit each post to both place the image where you want it within the story as well as setting as the featured image (usually lower right corner of screen).

	<br>		<br>

Allan Jensen at 16:41, 27 December 2011

2011-12-27T16:41:17Z

← Older revision		Revision as of 11:41, 27 December 2011
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	**Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter.		**Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter.
	**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date, then people won't be able to see the story!).		**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date, then people won't be able to see the story!).
	*Find an '''image''' for each story and upload it in WordPress.		*Find an '''image''' for each story and upload it in WordPress (under the Media menu).
	**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.		**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.
			**Edit each post to set the corresponding image as the featured image.

	<br>		<br>

Allan Jensen at 16:32, 27 December 2011

2011-12-27T16:32:44Z

← Older revision		Revision as of 11:32, 27 December 2011
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	== Prepare the content ==		== Prepare the content ==

			*Under Posts create a '''new category''' under the Newsletters category. Name it using this format: "Newsletter YYYY-MM"
	*Write each story into a separate '''posts''' in WordPress and save them as '''drafts'''.		*Write each story into a separate '''posts''' in WordPress and save them as '''drafts'''.
	**Tag them with both the '''Article''' category and a '''new category''' ~~under the Newsletters category~~.		**Tag them with both the '''Article''' category and the '''new category''' you created above.
	**Write an excerpt in the '''Excerpt''' section. This will be the text written in the actual e-mail newsletter.		**Write an excerpt in the '''Excerpt''' section. This will be the text written in the actual e-mail newsletter.
	**Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter.		**Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter.
	**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date).		**The stories will be ordered by publishing date, the newest will be listed first (be careful not to set a future publishing date, then people won't be able to see the story!).
	*Find an '''image''' for each story and upload it in WordPress.		*Find an '''image''' for each story and upload it in WordPress.
	**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.		**Attach the image to the '''category''' with correct '''year/month''' name under the Newsletter category. You might need to add the year/month category first.