Revision as of 00:37, 18 November 2011

Send a newsletter

The Process & People Involved

1. Lora receives the stories from X for review and puts them into WordPress.
2. Kathi then reviews them.
3. Allan generates the final draft.
4. Lora, Kathi, Jeremiah and Bob reviews the final draft.
5. Allan sends it.

Prepare the content

• Write each story into a separate posts in WordPress and save them as drafts.
  • Tag them with the Article category.
  • Write an excerpt in the Excerpt section. This will be the text written in the actual e-mail newsletter.
  • Normally you don't want to cross-post them to Facebook/Twitter at this time. We will write a news item that automatically will be posted to Facebook/Twitter.
• Find an image for each story and upload it in WordPress.
  • Attach the image to the category with correct year/month name under the Newsletter category. You might need to add the year/month category first.

Send the newsletter

• Publish each of the posts in WordPress
• Generate the actual e-mail content ("mail content") by running the Generate newsletter script.
• Go lookup the mail content and verify that it looks as desired.
• Use the mass mailing system to select the query, the mailing content, and then send the newsletter.
• Make a news post telling about the new newsletters that has been published.
  • Ensure you cross-post the news item to Facebook/Twitter.