Userlevel:Conf-sector-organizer:Send e-mail to certain groups of people

Send e-mail to certain groups of people

• On your main menu you have a section called E-mailing. You will find two different options for sending e-mails:
  • E-mail OLT teams: e-mail some or all of the Outreach Leadership Teams in your churches.
    
  • E-mail other groups: e-mail accepted speakers, people who completed the bootcamp, people in your conference, etc.
    

E-mail OLT teams

For each church the team members are list to the right.

1. By default all churches/teams are selected. In the top you can click the presets All and None to help you quickly select teams. If the churches are divided into sectors you will also see each sector name and be able to click it in order to select all teams within that sector.
2. By default the e-mail will be sent to everybody in the selected teams. In the Limit field (below the list of teams) you are able to indicate the e-mail should only be sent to certain types of team members, eg. leaders, secretaries, or pastors - or any combination of those.
3. Write the subject line of the e-mail in the next line.
4. Upload any files you want to attach.
5. Write the body of the e-mail.
   • In the default body you'll see a special tag: %%fullname%%. This will be replaced with the actual name of the recipient. You can move and copy it as you like, but be sure to leave it exactly as it is (no spaces in between or any other modifications).
     
6. Click on the Send e-mail to selected teams to send your e-mail.
   
7. The e-mails will now be queued for sending and automatically sent as the system goes through the queue.
   

E-mail other groups

This gives you the option of sending an e-mail to one of these groups:

• Everybody who has done bootcamp
• Everybody who has done a campaign
• Everybody who has been accepted to preach within the conference
• Everybody who lives within a conference

1. Click the group you want to send an e-mail.
   
2. By default everybody is selected. In the top you can click the presets All and None to help you quickly select everybody or nobody.
   
3. If any recipient are marked as having an invalid e-mail address you can click Edit to put in the correct one if you have it available.
4. If you are sending to everybody who has done a bootcamp you have the options of also including ordained/licensed pastors and/or retired pastors in this e-mailling.
5. Write the subject line of the e-mail in the next line.
6. Upload any files you want to attach.
7. Write the body of the e-mail.
   • In the default body you'll see a special tag: %%fullname%%. This will be replaced with the actual name of the recipient. You can move and copy it as you like, but be sure to leave it exactly as it is (no spaces in between or any other modifications).
     
8. Click on the Send e-mail to selected teams to send your e-mail.
   
9. The e-mails will now be queued for sending and automatically sent as the system goes through the queue.